Administrative Assistant Float

Administration     ·        Atlanta, GA       ·        Full time

Summary

The Administrative Assistant serves as the physician’s liaison. He/she performs a variety of clerical duties to support executive-level staff. This individual provides exceptional internal and external customer service. This individual has the ability to function independently and cooperatively with all members of the healthcare team. He/she has the ability to demonstrate knowledge and skills necessary to provide care appropriate to the patients served. The Administrative Assistant will present and maintain a polished, professional appearance.

Location: Atlanta
Schedule: Monday – Friday
Job Type: Full Time

Essential Duties & Responsibilities

• Performs administrative/clerical duties including preparation, processing, faxing, and mailing of general and advanced correspondence, memos, charts, tables, graphs,  etc.
• Schedules and organizes complex activities such as meetings, travel accommodations, department activities, depositions, and record reviews.
• Assists in the management of the daily clinic schedules, the physician’s personal calendar, to include any surgery schedule needs.
• Help with arranging peer-to-peer phone calls between UR physicians and POC physicians when requested by UR depts.
• Coordinates physician credentialing (privileges) for hospitals, membership applications, updated educational credits, etc.
• Handles confidential, time-sensitive, and non-routine information.
• Sorts and distributes mail and determines the level of priority, including managing the process of all internal paperwork.
• Takes messages and/or answers all routine and non-routine questions.
• Offers clinical support: Works with the Medical Assistant to ensure optimum patient care and timely follow-up on all patient correspondences.
• Schedule patient appointments, depositions, medical records reviews, and any outside service as required.
• Ensures physician’s Curriculum Vitae is accurate and updated.
• Works closely with the physician to develop and accomplish goals and strategic plans: Biweekly financial analysis as mandated/requested by the physician (Clinic/Sx, Outside Services, Medical Financing, etc.)
• Light marketing: Builds, maintains and enhances existing client relationships as mandated/requested by the physician.
• Prepares reports for physician(s) and management team.        
• Processes legal documents such as subpoenas and communicates with attorneys.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High school diploma or general education degree (GED).
• Associate or bachelor’s degree preferred.
• Minimum two years executive support level experience in a high-volume atmosphere.
• Prefer experience in a health care organization that includes basic knowledge of insurance plans, coverage, and procedures.
• Customer service experience required. 
• Administrative and/or legal/paralegal experience preferred but not required. 
• Ability to multitask in a fast paced environment; exceptional organizational skills and excellent oral and written communication skills.

COVID-19 Precautions:

• Patients and employees are required to wear masks.
• Sanitizing, disinfecting, or cleaning procedures in place

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

About Peachtree Orthopedics

Founded in 1953, Peachtree Orthopedics is the oldest orthopedic practice in the southeast. We’ve grown over the years, but our high standards of excellence and commitment to quality personalized care have remained the same. Peachtree Orthopedics has been named an AJC Top Workplace for the 4th year in a row! We offer excellent growth and advancement opportunities, foster a compassionate and fun culture, and seek employees who want the same.

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