Executive Assistant

Middletown Township, NJ, USA        ·       Full time

Company Description

This position will begin as 100% remote, however it will eventually move to onsite in Holmdel, Nj. 

About MindMaze

Founded in 2012, MindMaze is a global leader in brain technology and digital neurotherapeutics solutions for brain health and recovery. Its mission is to accelerate the brain’s ability to recover, learn and adapt. The company has two core divisions – Healthcare and Labs – working collaboratively at the intersection of neuroscience, bio-sensing, engineering, mixed reality and artificial intelligence. MindMaze Healthcare is advancing a universal platform for brain health with breakthrough solutions to some of the world’s most challenging problems in neurology, including stroke, Parkinson’s disease and Alzheimer’s disease. MindMaze Labs, the company’s R&D innovation hub, is focused on the future of human computing – working across multiple industries to innovate and build the next generation of human-machine interfaces.

The company has offices in Lausanne, London, Paris and Mumbai and operates in several countries.

Also, MindMaze received an award for the Best Managed Company in 2022 from Deloitte in Switzerland. 

For more information, please visit www.mindmaze.com.

Job Description

MindMaze is growing in the USA, this position is new to the US organisation and is highly exciting for someone curious and self-driven willing to join a promising scale-up. You will be the right-hand person of the Global Chief Commercial Officer and the first point of contact for all internal and external customers.

This is a very versatile position where you will oversee the day to day activities of our Global CCO and take on additional responsibilities especially you have a particular interest in Sales and Marketing!

This position will begin as remote, however, it will eventually be required to go the the office in Holmdel, Monmouth County.

Principle Responsibilities:

• Ensure smooth communication between the Global Chief Commercial Office (GCCO) and external partners, clients, and networks.
• Act as a “gatekeeper” for direct access to the GCCO’s time and office.
• Own and proactively manage the GCCO’s complex, ever changing, high volume calendar across numerous time zones
• Organize and coordinate executive outreach and external relations efforts
• Assist in coordinating the agenda and notetaking for team meetings
• Manage critical deliverables and projects independently and/ or in cooperation with internal teams
•  Prioritize and determine appropriate course of action, referral or response on incoming issues and concerns including those of a sensitive or confidential nature
• Draft presentations to support the global strategy’s deployment 
• Proactively support all client and partner engagement initiatives
• Coordinate travel (flights, reservations…);local/internationally
• Organize and coordinate executive outreach and external relations efforts
• Manage critical deliverables and projects as per request, independently and/ or in cooperation with internal teams
• Prioritize and determine appropriate course of action, referral or response on incoming issues and concerns including those of a sensitive or confidential nature

Qualifications

Required Skills:

• BA Degree in business administration or a related field
• Minimum 7 years of previous work experience as an executive assistant supporting C-Level executives
• Previous work experience in the Healthcare industry
• At ease to evolve in a very agile environment
• Self-motivated, you do not always wait to receive information you go and find it
• Proficiency in MS Office suites and software applications (such as Trello, Slack…)
• Excellent interpersonal skills: ability to build constructive work relationships and to nurture a trust and confidentiality; ability to promote a positive working atmosphere.

Desired Skills:

• Ability and willingness to develop skills in other office packages (Confluence, Jira…)
• Experience in a start-up environment a plus
• Marketing experience or Communication experience would be a plus

Additional Information

Benefits

• Health insurance
• Paid time off
• Dental insurance
• 401(k)
• Vision insurance
• Flexible schedule
• Life insurance
• 401(k) matching
• Employee discount
• Flexible spending account
• Health savings account

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this position, prolonged periods of sitting at a desk and working on a computer may be required.
• Additionally, the employee is regularly required to talk or hear.
• The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
• The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.

Mindmaze provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please click here to apply.