Executive Assistant

Executive Assistant        ·          LA office          ·         Full time

A leading Software Development Agency from Los Angeles is looking for a top candidate to join their team as the Office Manager/Executive Assistant in Brazil, working on our office in Florianópolis to support all day-to-day operations.

On a daily basis, the office manager/executive assistant manages and coordinates daily administrative tasks which include prioritizing and scheduling meetings, onboarding and integrating new team members, managing facilities, and maintaining office supplies, vendor accounts, and other various office management duties. This role is an integral part of the organization and will serve as the lead support to the team in this fast-paced and stimulating work environment. If you are a highly motivated self-starter who possesses strong initiative, is organized, and enjoys working with startups and/or in the tech industry then this is the role for you. This is an exciting opportunity to join a dynamic office with a fantastic culture, and have the ability to build out a new role making it your own.   

Responsibilities:

• Supporting the administrative needs of various team members, anticipating needs before they arise
• Manage internal and external requests on behalf of the team, providing effective communication throughout projects
• Ensuring a high standard of office management and logistics
• Act as a liaison to building management and vendors
• Maintaining calendars, scheduling meetings, and conference calls
• Reviewing, preparing, and managing daily reports
• Performing administrative duties as needed, such as emailing, copying, and ordering supplies
• Developing and maintaining electronic filing systems
• Assist on long-term operational projects and strategic initiatives
• Reviewing, tracking, and maintaining documents, and following-up to obtain any information as necessary

Required Skills/Experience:

• 3+ years of relevant experience
• Fluent English
• Bachelor’s degree preferred
• Outstanding written and verbal communication skills
• Strong work ethic and a “no job is too small” mentality
• Keen attention to detail with a meticulous work ethic
• Advanced technical skills and troubleshooting abilities; proficiency in MS Office and Google Suite
• Ability to stick to tight deadlines and maintain the highest level of discretion

Adaptable workstyle with the flexibility for moderate overtime as needed

Equity

Working at AE means receiving equity in some of our client projects and in the Skunkworks projects we incubate. The equity granted is priced at a value of $0 when you receive it. If it were otherwise, you’d be forced to pay taxes. But to be clear, there are no free lunches, only the choice of who pays for your sandwich.

At AE, the equity you receive is not free to AE. We invest millions annually in Skunkworks projects – paying our employees to build technology for which no client pays a bill. We receive equity from certain clients, which means we accept less in terms of our billable rate. We then pass that equity on to our employees. Sure it’s priced at $0 on day 1 – a call option on a stock trading at $100 with a strike price of $100 is priced at $0 today for tax purposes, but you’d want to receive that option. If you received that option on a dozen stocks, you’d be fairly confident that some of them would be worth a lot more than $0.

Offering this equity (by investing in Skunkworks or offering clients a lower rate) comes out of AE’s margins. Theoretically, we should be lowering salaries to compensate. But we’re competitive on that front as well. Over the long-term, we believe AE employees who stick around are likely to fare extremely well monetarily (no legal promises). We think long-term. You should too when you choose your employer.

We are looking to hire people who think long term. People create exponentially more value here in their 3rd or 4th year rather than their 1st or 2nd, and that only increases. The value you create leads to more equity issued every year, and you retain it while you remain at AE or at a Skunkworks co that spins out, in order to free up equity for others, which is how we afford to be generous with the equity.

Disclaimer: If you leave AE on good terms, you can retain 20% of your equity if you continue to send leads our way, share our core values, etc. If you leave AE for your own AE-incubated Skunkworks project (or someone else’s), you retain 100% of your equity. Folks create exponentially more value here in their 3rd and 4th years than their 1st or 2nd – we want folks who think long-term like we do.

Location: LA office

Please click here to apply.