Assistant to Two leads, Operations

Operations         ·         London, UK         ·       Full time

At DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.

Snapshot

We are seeking an Assistant to support two Leads in Organisational Infrastructure. We need someone to strategically manage the day-to-day administration and operational needs of the Director of Public Policy and one other Lead (who will be confirmed); providing support with projects & initiatives that help drive the team & company’s priorities. 
This role would suit someone who thrives in fast-paced, changeable environments and is looking to define their career within a company. 

About us

DeepMind is a mission-driven company creating an outstanding culture and work environment for our long-term ambitious research to flourish. Our world-class interdisciplinary team combines the best techniques from deep learning, reinforcement learning and systems neuroscience to build powerful general-purpose learning algorithms. 

The role

Key responsibilities:

• Strategically manage complex, ever-changing calendars of internal and external meetings, conference calls & interviews
• Collaborate closely with the Travel Team and arrange frequent travel for meetings, international office visits and speaking engagement
• Meeting support; circulating agendas, capturing notes and ensuring actions are complete
• Track, report progress, and handle meeting schedules of active projects that the Leaders are sponsors or contributors on
• Financial administration e.g. compile expense claims and approve purchase order requests; contract creation, reimbursements, etc.
• Welcome guests and ensure they have a great visitor experience – ensuring room set-up and offering refreshments
• Organise regular offsites & events (virtual or in person)
• Build and maintain effective working relationships with your Leaders key partners and the Leadership Support Community
• Partnering with Program Manager to support administrative and operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies 

About you

• Passionate about supporting and enabling others
• Highly organised with the ability to juggle several tasks and prioritise accordingly. Can adapt quickly to changing demands
• Always on the lookout for time-saving solutions and new tools
• Collaborative and thrives in a team environment
• Solid communicator and active listener
• Able to build relationships across teams and foster trust
• Naturally curious and willing to learn
• Proactive, a self-starter and natural problem-solver
• Supporting your Leaders is what motivates you every day
• Experience with Google Suite is preferable but not crucial 

Competitive salary applies

Please click here to apply.