Financial Assistant – Neuroscience Institute

Pittsburgh, PA         ·         Full time

Locations: Pittsburgh, PA
Time type: Full time
Posted on: Posted 21 Days Ago
Job requisition id: 2018457

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With groundbreaking brain science, pathbreaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Neuroscience Institute (NI) was launched in 2018 to bring together faculty and students from across the University to conduct multi-disciplinary work to advance the state of brain science. The Institute is searching for a Financial Assistant to work within our finance and research team.

Core Responsibilities Include:

• Provides fiscal and administrative support to the finance and research administration team
• Processes all routine Institution financial transactions, including Purchase Orders, Expense Reports, Payroll Distribution Adjustments, Accounts Payable Redistributions, Journal Entries, etc.
• Creates and manages electronic files, including running system reports and creating/modifying spreadsheets
• Makes purchases for the Institute using University purchasing card and purchase orders
• Follows up on any outstanding transactions in the system, maintains organized digital records of all electronically signed transactions/documents
• Issues honorarium payments and sets up consulting agreements in partnership with the University Contracts Office
• Responds to basic customer or vendor questions concerning invoice payments. Refers difficult or unusual questions or issues to higher level managers or to supervisor
• Helps ensure CMU policies, procedures, and guidelines are followed
• Travel and Recharge responsibilities including: make travel arrangements for faculty, staff, students, and visitors to the Institute; process expense reports and travel reimbursements for faculty, staff, and students; help process monthly billing charges for recharge centers; tracks recharge center equipment

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University and the Neuroscience Institute. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of diverse audiences. We are looking for someone who shares our values and who will support the mission of the university through their work.

Must Demonstrate:

• Ability to work well with others and/or as part of a team.
• Ability to work with sensitive information, maintain confidentiality and use discretion.
• Ability to pay close attention to detail; keep and maintain accurate and detailed reports and records.
• Ability to meet deadlines, work under pressure and with frequent interruptions.
• Ability to understand and follow directions.
• Adaptability and openness to change as the department and organization evolves.
• Ability to prioritize work and handle multiple tasks simultaneously.

Qualifications:

• High School/GED required; associate degree preferred
• 3-5 years administrative support and data entry/word processing experience required
• Microsoft Office, Google applications, and Oracle experience preferred.

Requirements:

• Successful background check

Additional Information:

• Required to work normal business hours; evening and weekend work may occasionally be required.

Interested in this opportunity?  Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU’s COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.

Location: Pittsburgh, PA
Job Function: Financial Planning, Analysis, Accounting and Reporting
Position Type: Staff – Regular
Full Time/Part time: Full time
Pay Basis: Hourly

More Information:

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
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