Accounts Payable Specialist

G&A      ·      San Francisco Bay Area       ·       Full time

About the job

Cala Health Inc., an award-winning bioelectronic medicine company headquartered in the San Francisco Bay area, is transforming the standard of care for chronic disease. The company’s wearable neuromodulation therapies utilize electricity as medicine, merging innovations in neuroscience and technology to deliver individualized peripheral nerve stimulation, while its vertically integrated commercial model is transforming the delivery of prescription therapies. Cala Health’s lead product, Cala Trio™, is the only non-invasive, wrist-worn prescription therapy currently available for essential tremor. Cala Health has new therapies under development in neurology, cardiology, and mental health, and is backed by leading investors in both healthcare and technology

The Opportunity

Cala Health is seeking an Accounts Payable Specialist to join our growing team. The role will report to the Sr. Accounting Manager.

Specific Responsibilities include:

• Manage the accounts payable inbox and process invoices in Bill.com, ensuring that payables transactions are being coded accurately and processed efficiently.
• Compare purchase orders, prices, payment terms and other charges against the invoice. Process 2-way and 3-way matched invoices as well as non-PO invoices to ensure proper entry into the financial system.
• Reconciles receiving and price related discrepancies with vendors and/or purchase order/invoice owners.
• Research, address, and effectively deal with vendor’s inquiries and invoice disputes. Investigate and resolve problems associated with processing of invoices.
• Establish and maintain relationships with new and existing vendors.
• Manage all vendor information in Bill.com and NetSuite (W-9’s, banking information, etc.) Maintains current and accurate records related to accounts payable such as master vendor info and terms.
• Review and approve employees expense reimbursement reports in Concur according to the Company policy.
• Assist in creating Purchase Request/Purchase orders for G&A Department.
• Assists with preparation, recording and maintenance of month-end close accounting accruals for vendor services / deliverables not billed by month-end.
• Reconciles AP sub-ledger and Bill.com against the general ledger for month-end close.
• Maintains and follows accounting and AP procedures in compliance with internal controls.
• Assist with form 3921s and form 1099s reporting and filing, and year end audit.
• Assist with prepaid and bank reconciliations.

Desired Skills and Experience

We are looking for an Accounts Payable Specialist to support accounting function in a dynamic, fast-paced startup environment, exemplified by:

• 5-7 years of related experience preferred
• Reconciliation skills
• Excellent problem solver
• Proficient with MS Excel, MS Word,
• Strong organizational skills
• Attention to detail
• Ability to work and communicate among multiple teams and functions
• Proactive and able to multitask; a self-starter, that is effective working both independently and in a team environment.
• Desire to learn and take on other responsibilities as needed.
• Experience with Bill.com, Concur, and NetSuite

Physical Demands

• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.

Cala Health believes our success is based on diversity of people, teams and thinking. We offer all employees the tools, training and mentoring they need to succeed. Our selection process is driven by the key requirements for the role rather than bias or discrimination on the basis of a candidate’s sex, gender identity, age, marital status, veteran status, non-jobrelated disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.

Please click here to apply.