AP Associate

Professional         ·        Washington, DC, US        ·        Full time Regular

Regular, Full-Time

Washington DC, Washington, DC, US

Requisition ID: 1020

Summary

The Society for Neuroscience is looking for a self-motivated and agile professional to support our procurement function. The AP and Procurement Associate provides support for the purchase and AP processing for all materials, supplies, equipment, and services acquired by SfN. This position will enter payables into eRequester and provide general administrative support for the procurement department.

You’re responsible for:

• Completing AP data entry ensuring all accounts payable invoices, credit card transactions, vendor expense reimbursements, purchases and other requests get processed and recorded in compliance with accounting and procurement policies and sound internal control.
• Reviewing requisitions for completeness and adequacy of technical specifications and in compliance with procurement and accounting policies. 
• Processing standard non-financial agreements (confidential disclosure agreements, use agreements, photo release forms).
• Preparing weekly and monthly cash requirement reports and reconciliation reports. 
• Maintaining procurement SOPs.
• Maintaining the e-procurement system, performing administrative and maintenance duties to ensure the system functions within established policies and procedures. 
• Establishing and maintaining effective and cooperative working relationships by communicating and following up with internal and external resources in a timely manner.

Essential Knowledge, Skills, and Abilities:

• Ability to establish and maintain effective work relationships with staff and membership.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies, activities, and goals.
• Desire to learn basic contract terminology and law.  
• Desire and ability to take ownership of processes from conception to result. 
• Ability to communicate effectively – verbally, by phone, in person, and in writing.
• Ability to work independently as well as within a team environment.
• High attention to detail with effective problem-solving skills.
• Ability to multitask and be flexible to multiple requests.

Education and Experience:

• Bachelor’s degree in related field required.
• One (1) year of administrative, accounting, or purchasing related experience.
• A comparable amount of training or experience may be substituted for the minimum qualifications.

Benefits:

• Comprehensive health plan through United Healthcare with a fully funded HRA up to $1,500, plus dental and vision coverage through MetLife
• Hybrid work environment (we are fully remote now and plan to return to a hybrid model in January with 2 days in the office and 3 days working from home)
• 39-51 days of annual paid time off depending on seniority, including holidays, vacation, and sick leave
• 20 days of paid parental leave for new parents
• Retirement plans with employer contributions up to 8%
• Education assistance
• ASAE memberships
• Employee assistance plans
• Life and disability insurance
• Flexible spending accounts

SfN provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please click here to apply.