Office Manager / Executive Assistant

G&A       ·      Brooklyn, New York, United States        ·      Full time

About Synchron

Synchron is a clinical-stage endovascular brain computer interface (BCI) company. Since 2012, the company has been developing a BCI platform that avoids the need for open brain surgery by using a minimally-invasive procedure. The Synchron Switch™ BCI received FDA Breakthrough Device Designation in 2020, and is currently in human clinical trials in the US and Australia.

The company recently announced an oversubscribed $75 million Series C financing round led by ARCH Venture Partners, with participation from Gates Frontier, Bezos Expeditions and other top-tier investors. The funds will accelerate product development, facilitate commencement of a pivotal clinical trial, and advance Synchron towards a first-in-class BCI market approval for the treatment of paralysis.

The Synchron Switch™ brain computer interface is implanted in the blood vessel on the surface of the motor cortex of the brain via the jugular vein, through a minimally-invasive endovascular procedure. Once implanted, it is designed to detect and wirelessly transmit motor intent out of the brain, restoring a capability for severely paralyzed patients to control personal devices with hands-free point-and-click. Synchron is a dynamic, multi-disciplinary and rapidly growing team.

Join our mission of developing a first-in-class commercial BCI for more than 100 million people worldwide with upper limb impairment. Help people with previously untreatable conditions regain connection to the world.

Office Manager / Executive Assistant 

Synchron is looking for an in-person, on-site office manager to be responsible for maintaining an excellent work environment and coordinating events for the two suites at our Brooklyn World Headquarters office. This person will also serve as executive assistant to our Chief Commercial Officer to assist with calendar management and other administrative tasks. 

As office manager 

• Restocking and organizing supplies, snacks, and groceries for the 35-person Synchron Brooklyn office 
• Ordering materials and supplies for R&D and other functions that need the help
• Ordering meals and catering for the Synchron team as needed 
• Working with the property management company on building issues 
• Receiving and distributing mail and packages 
• Light IT duties like setting up workstations, working with external IT vendors to troubleshoot and upgrade network or other infrastructure 
• Daily office cleaning is not expected in this role since we have an external cleaning company come in at end of day, but this person will be expected to help maintain a generally tidy office environment
• Manage visitor pass system, greet visitors to the office and make them feel welcomed
• Manage office facilities and vendors such as security system, coffee and drink service, plant care, etc
• Greet new hires, prepare their desks, and make them feel welcomed to the Synchron team
• Occasional special projects such as office-build outs or infrastructure upgrades – we are starting an office suite build out right now!!
• Arranging fun & engaging internal team-building events
• Arranging holiday parties or gatherings for other major occasions 

As executive assistant 

• Calendar management, travel booking, and admin support for our CCO 
• CEO already has a Chief of Staff that handles most of his admin duties, but occasional booking of CEO’s travel required 
• Working with venues and organizations that Synchron employees are presenting at to handle event administrative duties such as registrations, hotel bookings, and deck uploads, to ensure Synchron employees are fully prepared for and informed of their presentations
• Occasionally booking business dinners or other external-facing events for doctors or other VIPs 

Technical experience required 

• Microsoft 365/Windows product proficiency necessary (Outlook, Teams, PowerPoint, Word, etc.)
• Monday.com project management platform experience is strongly preferred

Stock options will be offered.  Salary range expected to be $75,000-$90,000 depending on experience and fit.