Executive Assistant

Human Resources           ·            Barcelona, Cataluña, España (Partially remote)           ·            Full-time 

We are looking for an experienced and motivated Executive Assistant to join our multidisciplinary science and engineering start-up. QMENTA has developed an advanced solution for medical imaging data aggregation, standardization, and advanced quantitative AI processing. The system is used in Research, Clinical Trials (Pharma & Biotech), and Clinical Care (Patient Treatment) worldwide. We are a fast-growing startup and in the past 9 years, we have expanded our business globally, serving hospitals, research centers, and pharmaceutical companies in the US, Europe, and elsewhere.

You will be working with the President (70%) and CEO (30%) to help with the organization of the company as well as their personal matters as needed.

The candidate needs to have a very high level of english strong organizational and problem-solving skills, and very good use of Microsoft Office, Google Drive, Gmail, and Google Calendar.

Please send your CV in English only.

The main tasks will be to:

• Schedule and coordinate meetings 
• Organize events and collaborate with different departments in the organization
• Book travel arrangements and help congress travel arrangements
• Order office supplies and support with administrative tasks
• Set the President up for success
• PA’s role extends to maintaining the home or personal life of the President.
• Dealing with personal and company information thus confidentiality and data protection issues will be extremely important for this position.

Organizational tasks:

• VIP visitors travel/ meetings/agenda/care.
• Internal and External calendar management for Cs (partners, clients, investors, etc)
• Coordinate with colleagues for internal meetings.
• Event organizing and preparation – not conferences (charity events, team occasions, etc)

Executive Assistant to President:

• Regular inbox check, clean, and follow – answer low priority mails, forward to others, flag and highlight urgent mails, chase on unfinished drafts. Clear older mails and pending tasks.
• Create a daily task list of ongoing projects, new from inbox, and internal needs, chase and follow up until actions are complete.
• Internal and External calendar management – personal and professional.
• Follow up with colleagues on pending tasks for/from the President.
• Coordinate team, department, company personnel meetings (including OKR reviews, project management reviews, etc)
• CRM management and update, add notes, follow up tasks.
• Meeting and documentation coordinating, sending NDAs, contracts for review and signing, note-taking
• Personal admin and tasks

Required Skills & Experience:

• Fluent English & Fluent Spanish. Native in English or bilingual is a plus.
• 2+ years of experience in a similar role
• A proven ability to exercise a high level of confidentiality and discretion.
• Open-mindedness, flexibility, cross-functionality, and adaptability
• Resourceful, details oriented, results and solutions-driven, always prepared
• Very good problem solving with ability to deliver to tight deadlines
• Excellent administrative writing and verbal communication
• Excellent organizational and time-management skills.
• Prior experience handling confidential, sensitive business information

What we offer:

• Competitive salary
• Flexible and remote work
• Health insurance benefit
• Ticket restuarant
• Weekly beakfasts and teambuildings
• The chance to work for a dynamic and fast-growing company where you can make a difference

We are an exciting and rapidly growing business where everyone works hard towards a common goal of exceeding customer expectations. We are looking for the right candidate to join us on our journey.

Follow your career aspirations to QMENTA for diverse opportunities with a company that provides the growth and strength to build your future. QMENTA is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.QMENTA.com, on Facebook at www.facebook.com/qmenta and on Twitter

Please click here to apply.