Executive Assistant

Administration          ·        Seattle, WA        ·       Full time

Job Description.

Cajal is seeking an Executive Assistant, reporting to the Chief Executive Officer, motivated by Cajal’s mission to develop new medicines for patients suffering with neurodegenerative disorders. We are a multi-disciplinary team of experienced scientists, combining state-of-the-art approaches in computational biology, functional genomics, high-throughput imaging, translational models, and drug discovery. In a short time, we have assembled a terrific team of talented, innovative, and passionate individuals to transform the field of neurodegeneration drug discovery. We aim to identify novel drug targets based on a deeper understanding into the spatiotemporal progression of disease and translate those discoveries into therapeutics that change the course of neurodegeneration. 

Cajal is now expanding to establish a world-class drug discovery organization. As part of our growing start-up team and environment, you will participate directly in the identification of business needs this role will deliver on as our organization evolves.

Responsibilities:

• Partner with the Chief Executive Officer and leadership team to ensure efficient and effective management of executive rhythms and cadences, facilitating flow of information necessary for organizational alignment.
• Independently manage complex and frequently changing calendars for the Chief Executive Officer, and, on occasion, other executives in the C-Suite (currently the Chief Operating Officer and the Chief Scientific Officer). Proactively scan calendars to anticipate and resolve conflicts.
• Manage logistics and communications for Board of Directors members, Scientific Advisory Board members, key consultants, potential investors and other high-profile external contacts as a trusted and independent liaison for the Chief Executive Officer.
• Drive material management, calendars, logistics  and communications related to meetings the Chief Executive Officer runs, such as the All Staff meetings, Leadership Team meetings and Board of Directors and Scientific Advisory Board meetings. 
• Develop and support creation of presentation slides and business documents, internal communications and related executive-level tracking and documentation.
• Track and drive to completion key action items created by the executive team (convening suggested meetings, collecting relevant information, following up with relevant participants) and provide follow up on outstanding items.
• Manage org charts, domestic and international travel arrangements, including detailed itineraries and trip planning,  expense reports, electronic filing systems, databases, and other online tools and resources.
• Manage internal and external meetings (calendaring, basic setup of AV equipment, minute taking, document generation).
• Additional executive and team support as needed.

This job might be great for you if you:

• have superb attention to detail.
• have the ability to proactively anticipate the executive’s priorities and provide support.
• maintain a positive attitude / good sense of humor in the face of ambiguity.
• are highly organized and flexible in order to effectively manage rapidly changing priorities and demands, often with frequent interruptions. 
• anticipate business needs and take initiative to work on such (unassigned) tasks independently and follow through to completion when time allows.
• are willing to pitch in when necessary and be a team player in a fast-paced start-up environment.
• communicate with discretion and diplomacy.
• exercise good judgment and maintain confidentiality of sensitive matters.
• have a mindset to take on more project management duties as the company grows.
• have a bachelor’s degree required or equivalent experience
• able to move swiftly between operating systems (PC and Mac), comfort with Macs (Apple) and Google Suite products such as google slides, google documents, which are a primary tool at this time, and also have a proficiency in Microsoft Office applications (and converting executive comments between drafts, with different programs and operating suites)
• are comfortable with multiple forms of communication such as email, Slack, Zoom, phone, text.
• are available to provide occasional assistance by phone on nights and weekends.
• have prior experience supporting a senior executive in a biotech or high-tech environment, especially a startup.

Important Considerations

• Cajal operates as a hybrid workplace. This role will primarily operate on-site in our Seattle offices with some remote flexibility. 
• The annual base salary range for this role is $85,000 – $120,000*

*Final salary depends on qualifications, experience, and level of skills relevant to the role, along with location, where applicable.

Company.

Cajal is a team of people first, motivated by our shared mission to advance the field of neurodegeneration. We are committed to ensuring that all our team members feel supported, connected, and energized at work. Our team members eagerly navigate the uncertainty and fast-paced environment of an early-stage biotech company and thrive on getting things done. We value creativity and curiosity in our work, and we take pride in the generosity, sincerity, and kindness of our team members.

Benefits include:

• Competitive compensation based on experience level
• Health insurance: 100% coverage of premiums for employee, partner, & all dependents
• Dental insurance: 100% of premiums
• Vision insurance: 100% of premiums
• Life insurance: 100% of premiums for 2x salary coverage
• Access to Flexible Spending Account
• 401(K) Plan with matching contributions
• 5 weeks paid time off plus 13 company holidays (2 floating)
• 8 weeks parental leave for primary caregiver or 4 weeks for secondary caregiver in additional to WA Paid Family & Medical Leave (up to 12 additional weeks)
• Generous commuter benefits including free metro cards, on site locker rooms/showers/towel service, modern bike cage and free bike tunes

Located in the Eastlake neighborhood of Seattle, Cajal sits at the heart of a vibrant biotech community, directly between research giants such as the Allen Institute and the Fred Hutchinson Cancer Center. We are surrounded by fellow innovative biotech companies and startups and within a stone’s throw of the beautiful Lake Union and the University of Washington. Our newly renovated office and labs offer ample natural light and stunning views of the Space Needle downtown. Our kitchen is fully stocked with coffee, tea, and snacks. All desks are sit-stand for maximal comfort and our meeting rooms seamlessly support hybrid teams.

Cajal is an equal opportunity employer that guarantees a work environment that respects and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. If you require any accommodations during the recruiting process, please coordinate with your recruiting contact.

To Apply

Please apply with with your CV/resume and cover via greenhouse.

Please click here to apply.