Job Details

Description

We are a leading global spine and orthopedics company with a premier portfolio of biologics, innovative spinal hardware, bone growth therapies, specialized orthopedic solutions and a leading surgical navigation system. Our combined company is over 1,600 strong, with products distributed in 68 countries worldwide and a global R&D, commercial and manufacturing footprint, and this is just the beginning!

Come join our global team of dedicated professionals who through their extraordinary efforts demonstrate every day their commitment to our mission of improving the lives of patients. At SeaSpine and Orthofix our culture is built around Integrity and the core beliefs we live by: Exceed Expectations, Work Together, Be Respectful, Get Lean and Have Fun!

How you will make a difference:

The Executive Assistant II position will be responsible for day to day executive administrative support for one or more senior level members of the Senior Leadership Team (SLT).  This position enhances executive leader’s effectiveness by providing time management and scheduling support, exercising good judgment and maintaining confidentiality of sensitive information, representing the executives to internal and external constituents, and operating independently within prescribed areas of responsibility.

Your key responsibilities:

• Complete a broad variety of administrative tasks for the senior members of SLT including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas.
• Support Board of Directors related activities including meeting and travel arrangements, sourcing and compiling information from multiple departments to assemble materials for Board of Directors and related Committee meetings and maintaining an excellent working relationship with Board and Committee members.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Assist with tracking and budgeting capital and operating expenses and prepare purchase requisitions to support those expenses.
• Plan, organize and implement events, such as meetings, business luncheons, or dinners, including companywide events, employee team building activities or other special events.
• Create meeting timelines, prepare and distribute meeting notifications, correspondence, agendas and materials, as well as subsequent updates or changes.
• Conserve executives’ time by reading, researching, and routing correspondence; drafting letters, presentations and documents; collecting and analyzing information.
• Maintain customer confidence and protect operations by keeping information confidential.
• Prepare monthly/quarterly executive reports and presentations as needed.
• Develop and maintain various filing systems and record meeting discussions.
• Welcome guests, customers and board members by greeting them, in person or on the telephone; answering or directing inquiries.
• Provide administrative support to other members of senior management, their direct reports, and others as needed.
• Complete special projects as required.

Who you are:

• Bachelor’s degree – preferred 
• Minimum of 4 years relevant experience supporting senior level executives.
• Detail oriented, highly organized and strong interpersonal skills with an ability to interact with all levels in the organization.
• Strong computer skills.
• Highly effective skills and experience in written and oral communication, scheduling, use of Microsoft Office Suite products (particularly PowerPoint), developing presentations, and coordinating travel logistics.
• Experience and interest in internal and external communication and partnership development.
• Must be proficient in Microsoft Office Suite of applications, Social Media web platforms, and have very good written and oral communication skills.
• Must possess good organizational and follow-up skills.
• Must be able to work across multiple locations/teams and seamlessly interface with other Executive Assistants and Administrative Assistants in daily execution of tasks.
• Must be able to multi-task and be a self-starter.
• High attention to detail with an emphasis on timely and accurate work products.
• Must be able to maintain confidentiality.
• Must possess good telephone manners and mature judgment.
• Must be able to work overtime as needed.
• Public company experiences preferred

The anticipated salary for this position is $65,190 to $115,232 per year, plus bonus and benefits. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years of experience within the industry, education, etc.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, religious creed (including religious dress and grooming practices), color, caste, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical), reproductive health decision-making, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws.

 This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.