Research Administrative Coordinator – Neurosciences

Los Angeles, CA             ·            Full time

Research Administrative Coordinator – Neurosciences

APPLY NOW

Requisition # HRC1360501

Cedars-Sinai is an international leader in biomedical research, we translate discoveries into successful treatments with global impact.

Are you ready to continue your career journey with us!?

The Research Administrative Coordinator works under the direction of the Associate Director of Neurosciences Research Operations and Neurosciences Program Administrators of the assigned research areas. The incumbent provides reports pertaining to the budgetary and fiscal management of research programs, assists in coordinating division academic activities, and provides assistance with time and effort reporting. This role serves as a liaison to internal departments and external philanthropic and academic organizations. The Coordinator provides administrative support and coordination of the operational and administrative activities for the Research Operations Managers and Neuroscience research areas.

Primary Duties and Responsibilities:

• Coordinates the administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.
• Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
• Composes and edits written correspondence and reports.
• Assists in generating monthly fiscal reports and distributing to faculty.
• Assists with creation and maintenance of budgets for research programs.
• Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration.
• May assist DRA and/or Principal Investigator with completing and submitting federal and non-federal grants.
• May assist with pre- and post-award grant administration functions. May assist with tracking project metrics.
• Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.
• Assists with the daily activities of Associate Director and Program Administrators, as well as related faculty members including project management and execution of strategic planning.
• Tracks HR compliance and regulatory activities for research staff members, including maintenance of HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
• Coordinates academic activities, seminars, lectures, and meetings as assigned.
• May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, and gather information for presentations.
• May conduct literature searches and format manuscripts for submission and publication. Tracks peer- reviewed publications.
• Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
• Assists department management with other duties as necessary.

Department-Specific Duties:

• Provides management assistant support for Associate Director and Department Program Administrators.
• Assists principal investigators in planning, budget preparation, internal approval, and submission of NIH, foundation, industry, and internally funded research grants and contracts.
• In collaboration with Department Research Administrators, Academic HR, and Visa and Immigration Compliance, coordinate onboarding/offboarding of research staff, research interns, visiting scientists and those requiring visa processing for Neurosciences research.
• Provides back-up support for other Research Administrative Coordinators and Neuroscience Clinical Operations Sr. Administrative Assistant position, as needed.

Requirements and Skills:

• High School Diploma/GED, required.
• Bachelor’s degree, preferred.
• Experience in a research environment, preferred.
• Experience with research administration, including extramural grants and industry-sponsored clinical trials, preferred.
• Strong understanding of financial management, budgeting, and fiscal tracking methods.
• Effective and professional verbal and writing skills.
• Proficiency in Word, PowerPoint and Excel (preferred knowledge in Photoshop)

Physical Demands:

The overall physical ability and perceptive acuity to satisfactorily complete all functions.  Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to read papers and online documents. Able to operate standard office equipment.

Working Title: Research Administrative Coordinator – Neurosciences
Department: Home Dept-Black
Business Entity: Cedars-Sinai Medical Center
Job Category: Administrative
Job Specialty: Administrative
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day
Base Pay:$25.73 – $43.74

Our compensation philosophy

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.Pay Transparency Non Discrimination Provision (PDF)(opens in new window)

Diversity and Inclusion at Cedars-Sinai

We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).

Cedars-Sinai is an Equal Employment Opportunity employer.

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.Cedars-Sinai’s AA Policy Statement (PDF)(opens in new window)

APPLY NOW

Please click here to apply.