Office Manager

Barcelona          ·           Full time Permanent Employee

Your Mission

At INBRAIN we are looking for an Office Manager to take care of our amazing team and office.  

As Office Manager you’ll be the go-to person for the team, making sure the office runs smoothly and efficiently, making everyone feel supported and happy. We want our office to be a place where people enjoy coming to work, and you’ll play a pivotal role in making that happen. 

Your main challenge will be to create efficient workflows and procedures (almost from scratch). You will be encouraged to think outside the box and come up with innovative solutions that enhance productivity and employee satisfaction and create a safe and efficient working environment.

Your main responsibilities will include: 

Drive a pleasant work environment and organizational efficiency: 

• Manage office supply inventory, including ordering and restocking supplies as needed.    
• Coordinate with vendors and service providers for office-related services, such as cleaning, maintenance, and repairs.    
• Develop and implement policies and procedures for office security, including access control and visitor management.    
• Plan and oversee office renovations or moves, ensuring minimal disruption to daily operations.    
• Manage office budgets and expenses, identifying opportunities for cost savings.    
• Handle all incoming and outgoing mail, as well as coordinating courier services when needed 

Assist the company teams in driving operations excellence:  

• Supporting some finance activities when requested. 
• Scheduling meetings, coordinating calendars, preparing documents, expense reports and providing administrative support if needed.  
• Welcoming visitors to the office and ensuring they have a positive experience.  
• Assist with travel arrangements for business trips when needed.   

When possible, you will also support the People & Culture team in driving INBRAIN’s culture implantation through: 

• Assisting People & Culture in the implementation of People operations and people retention.   
• Supporting employee team-building events, team’s birthday, anniversary milestones, yearly off-sites and other activities that foster a positive work environment.   
• Assisting with internal communication (company announcements, digital board, etc).   
• Assist in scheduling interviews.   

Your Profile

• Proficiency in MS Office (MS Excel and MS Outlook) 
• 2+ years’ experience in managing a workplace (experience in Laboratories is a plus).   
• Preferably, experience supporting Senior Management Team executions. 
• Preferably, experience on travel and events management 
• Organized, methodical 
• Adaptable and flexible 
• Solutions oriented 
• Good people skills 
• Knowledge of ERP system is an advantage. 
• Fluent in English 

Why Us?

We are looking for someone who is ready to proactively bring new ideas to the team, push boundaries and constantly look for innovation. At INBRAIN we believe on shared success and diverse ways of thinking, here you’ll learn, grow and advance in an innovative culture 

What Can We Offer To You? 

• A collaborative environment where innovative ideas flourish and teamwork drives us forward. At INBRAIN, we believe the power of collective intelligence is unique. You will be part of a team that thrives on open communication, knowledge sharing and mutual respect. 
• Meaningful Work Impact: Our projects are not only exciting and challenging but also have a positive impact on the industry and society as a whole. You’ll be part of a team that strives to create meaningful change. 
• Cutting-Edge Technology Exposure: Joining us means immersing yourself in the latest technologies and innovative solutions. You’ll have access to state-of-the-art tools and resources, fostering continuous learning and keeping your skills relevant in a rapidly evolving industry. 
• Competitive salary (according to your experience/skills) 
• Payflow & Flexflow 
• Private Health Insurance (optional) 
• Training bonus for professional development. 
• 23 vacation days per year + 24th and 31st of December. 
• While we offer flexible working modality, because of the nature of this position, this will be an office-based position.  

At INBRAIN, we’re not just offering a job – we’re inviting you to be part of a transformative journey, Join us!
 

#diverseandinclusive

We believe that a diverse and well-balanced workforce drives innovation. At INBRAIN, we foster the inclusion of all people regardless of culture, age, gender, sexual orientation and identity or any other status

About Us

Learn more about us at INBRAIN NEUROELECTRONICS. com

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