Office Manager / Project Administrator

Delft, Zuid-Holland, Netherlands                ·               Full time       

Job description

For our Delft office, we are looking for an enthusiastic and experienced Office Manager / Project Administrator. In this role, you’ll be responsible for providing efficient logistical, project and financial administrative support to our Project Management team, and for supporting our overall office management in general.

You should be effective at planning and monitoring your work, be good at resolving conflicts and be able to work well under pressure. You’ll be working closely with the Project Director, the Project Coordinators, and senior leadership of the company. In addition, you will play a key role in creating a healthy and happy office!

Your responsibilities:

• Provide day-to-day administrative support to Project Director and senior management.
• Provide day-to-day general Office management tasks (order lunch, office supplies, and helping us to create a nice office atmosphere!)
• When required, set up team meetings, record meeting minutes, and allocate actions.
• Assist with project travel arrangements as and when required.
• Provide day-to-day office administrative tasks such as ordering office supplies, snacks & drinks, and generally support maintaining a good office setup and structure.
• Ensuring timesheets are completed every week, company-wide.
• Provide administrative support to Project Finance Controller (e.g. scanning of documents, collecting, and filing of receipts from staff, other)

Job requirements

• Excellent verbal and written English language skills;
• Excellent prioritization, multitasking and time management skills;
• Proactive attitude and the ability to solve problems promptly;
• Ability to handle sensitive and strictly confidential information.
• Fast learner, able to adapt to change quickly
• Close attention to detail

Skills:

• Proficient user of MS Office (particularly Excel)
• Practical experience of working in a matrix- or project-based environment.
• Experience in controlling project budgets
• Experience using project management software

Please click here to apply.