Executive Assistant

Santa Clara/Los Angeles, CA – Full Time

About our Company

Founded in 2013, NovaSignal Corp. is a medical technology company whose mission is to save lives by unlocking the hidden power of blood flow data. We get up every day with the goal of making the world a better place by improving the lives of people suffering from traumatic injuries such as stroke. Our AI-driven, robotic ultrasound system is revolutionizing healthcare and will help millions of people across the globe as we continue to expand our reach. We are looking for people to join our rapidly growing team who are not afraid to roll up their sleeves, create something new, and make a difference in the world.

Summary of Position

We are currently seeking an Executive Assistant to assist our Executive team, reporting directly to the CEO.

Essential Functions

• Manage executives’ calendars with attention to accuracy, detail, and allocation of time to promote productivity and independently recognize the need to reprioritize as appropriate
• Keep executives informed and ensure they are fully prepared for meetings with required materials
• Support executives with scheduling complex meeting. Responsibilities include Board meeting preparation
• Understand business priorities and identify process improvements to create efficiency and scale for the entire team
• Track and help drive completion of key deliverables and follow up on outstanding items
• Coordinate domestic and international travel in compliance with existing policies and procedures. This includes the management of expense reports
• Organize and manage meetings, off sites and other team events
• Follow through with allocated tasks and ensure appropriate and timely action on deliverables

Requirements

• 5+ years of experience as an Executive Assistant supporting a CEO and/or executive staff members
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products
• Integrity and discretion in handling confidential information and in dealing with professionals inside and outside the company
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Aptitude to quickly learn organizational team structure and objectives of the team, and maintain the rhythm and requirements of day-to-day operations
• Strong verbal and written communication skills
• Strong interpersonal skills
• Excellent time management and decision-making skills

Additional Perks/Benefits

NovaSignal Corp. takes pride in their employees and offers a variety benefits, wellness programs, and company perks including:

• Highly competitive Medical, Dental, and Vision plans
• 401(K) matching
• Life insurance
• Flexible Spending Accounts
• Flexible PTO
• Paid Holiday and Sick Days
• Team Bonding Events
• Promotions from Within

EEO Statement

NovaSignal is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Please click here to apply.