Clinical Program Manager

United States / Remote           ·             Full time

About the job

Clinical Development/Program Manager (CDM)

Location: U.S. (Remote / North Carolina Preferred)
Travel: ~10% (conferences, site visits)
Compensation: $100k – $110k Base + Bonus

About BrainsWay

BrainsWay is a pioneering medical device company dedicated to advancing non-invasive neuromodulation therapies. Our mission is to improve the lives of patients worldwide through innovative technology, clinical excellence, and market-leading solutions in neurostimulation.

BrainsWay’s Deep Transcranial Magnetic Stimulation (Deep TMS™) technology has created a new era in treatment as an effective, safe, and non-invasive neurostimulation treatment for treatment-resistant psychiatric and neurological brain disorders. As a non-drug treatment based on magnetic brain stimulation, BrainsWay Deep TMS has been proven to be effective for patients with major depressive disorder (including reduction of anxiety symptoms / anxious depression), obsessive-compulsive disorder, and smoking addiction.

Role Overview

BrainsWay is seeking a highly organized, proactive, and knowledgeable Clinical Development Manager (CDM) to support the execution of a new multi-site clinical trial evaluating Deep TMS for Alcohol Use Disorder, as well as ongoing registry-based data-sharing initiatives supporting BrainsWay’s label expansion efforts. The CDM will serve as a key operational and communication bridge associated with clinical trial sites. This includes conducting weekly check-ins with site personnel, monitoring progress and compliance, identifying and solving operational challenges, and coordinating closely with Finance and Operations to ensure timely invoicing, supply ordering, and vendor management.

In addition to supporting clinical trial operations, the CDM will help identify scientific communication opportunities, including symposium proposals, collaborations with Key Opinion Leaders (KOLs), and monitoring the scientific literature for new publications relevant to Deep TMS.

This role requires a strong science background, exceptional communication skills, and the ability to effectively interface with a diverse group of stakeholders, including physicians, nurses, coordinators, administrators, researchers, sales team members, and international partners.

Key Responsibilities:

Multi-Site Clinical Trial Management (Primary Focus)

• Serve as the day-to-day operational lead for BrainsWay’s multi-site Deep TMS Alcohol Use Disorder trial.
• Conduct weekly meetings with each participating site (10 sites anticipated) to monitor milestones, recruitment, adherence, and troubleshooting needs.
• Ensure protocol compliance, documentation accuracy, and timely reporting.
• Maintain clear, professional, and proactive communication with PIs, CRCs, research nurses, and administrative staff.
• Work cross-functionally with internal BrainsWay teams (Clinical, Regulatory, Medical, Sales) to triage issues and maintain study momentum.
• Track enrollment trends, deviations, site needs, and actionable risk indicators.

Clinical Operations Logistics & Finance Coordination

• Coordinate closely with Finance to ensure accurate processing of site invoices and payments.
• Manage procurement: order study-related supplies, work with approved vendors, track deliveries, and maintain organized records.
• Ensure sites have appropriate equipment, training materials, and replacement supplies as needed.
• Maintain internal operational trackers and documentation (budgets, invoices, deliverables).

Registry & Data-Sharing Initiatives

• Support ongoing BrainsWay registry programs and real-world evidence (RWE) data-sharing efforts.
• Communicate with participating sites to collect data, maintain engagement, and ensure timely compliance.
• Facilitate data transfer processes and monitor outstanding data needs across multiple studies.
• Help prepare internal summaries, progress updates, and cross-functional reports.

Scientific Communication & KOL Engagement

• Identify opportunities for symposium proposals at professional meetings (e.g., APA, CTMS).
• Proactively engage Key Opinion Leaders, researchers, and clinicians to support symposium development, abstract submissions, and educational sessions.
• Draft or support creation of scientific slide decks, summaries, and literature digests.

Literature Monitoring & Evidence Dissemination

• Routinely monitor the scientific literature for new research publications relevant to Deep TMS (e.g., neuromodulation, addiction, psychiatry).
• Provide concise internal summaries and communicate implications for clinical practice, business strategy, or trial development.
• Assist with publication planning or internal scientific updates as needed.

(Secondary) Educational & Community Support Responsibilities

(adapted from original role but lower priority)

• Support the development of educational content that enhances clinician understanding of Deep TMS therapies.
• Contribute materials such as research summaries, case studies, or internal training resources.
• Provide occasional support for BrainsWay User Forum discussions or virtual learning sessions.

Qualifications:

Required:

• Bachelor’s degree in a scientific field (Neuroscience, Psychology, Biology, Public Health, or related).
• 5+ years of professional experience in clinical research, medical device operations, clinical trial management, or similar role.
• Demonstrated success communicating with clinicians, coordinators, administrators, and cross-functional internal teams.
• Strong organizational skills with the ability to manage multiple sites, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills.
• Experience working across time zones, cultures, and professional backgrounds.
• Ability to lead meetings, solve problems proactively, and escalate issues appropriately.
• Willingness to travel up to 10%.

Preferred:

• Experience with TMS, neuromodulation, addiction medicine, or psychiatric clinical research.
• Experience in site monitoring, project management, or CRO-type operational responsibilities.
• Familiarity with scientific publications and conference submission processes.

Skills & Attributes:

• Highly organized, detail-oriented, and proactive.
• Strong relationship-building and cross-cultural communication skills.
• Capable of independent work with minimal supervision.
• Comfortable with digital communication tools, video conferencing, and project-tracking systems.
• Able to juggle clinical operations, scientific communication tasks, and administrative responsibilities simultaneously.
• Passionate about clinical research and advancing mental health treatment.

EQUAL OPPORTUNITY EMPLOYER

Our worldwide culture embraces diversity. We pride ourselves on furthering an equitable and inclusive workplace, believing that the more diverse our talent and contributing perspectives, the better we can fulfill our mission of boldly advancing neuroscience to improve health and transform lives for all humankind affected by treatment-resistant mental health disorders.

BrainsWay is an Equal Opportunity Employer, welcoming and encouraging diversity in the workplace based on essential experience and qualifications, regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other characteristics protected by law.

Featured benefits

Medical insurance, Vision insurance, Dental insurance, 401(k)

Please click here to apply.